QuickBooks Bookkeeping Services
Expert QuickBooks bookkeeping for Canadian businesses. Complete transaction recording, QuickBooks reconciliation, financial reporting, and tax compliance managed by certified QuickBooks ProAdvisors.
Complete QuickBooks Financial Management
Comprehensive bookkeeping and accounting operations within your QuickBooks environment managed by certified ProAdvisors
Daily Transaction Recording
Complete QuickBooks transaction entry covering sales, expenses, payments, and adjustments. Our bookkeepers ensure accurate recording featuring proper categorization and comprehensive documentation.
Bank & Credit Card Reconciliation
Regular QuickBooks reconciliation across bank accounts and credit cards verifying balances and identifying discrepancies. We match transactions toward statements and resolve differences promptly.
Accounts Payable & Receivable
Comprehensive management covering bills, invoices, and payments within QuickBooks. Our QuickBooks financial oversight ensures proper tracking and timely follow-up across all payable and receivable transactions.
Payroll Processing
Complete Canadian payroll featuring CPP, EI, and income tax deductions plus CRA compliance. We handle payroll through QuickBooks or integrated payroll providers.
Inventory Management
Stock level, cost, and COGS tracking within QuickBooks. Features include multi-location inventory, serial tracking, and e-commerce synchronization.
Financial Reporting
Custom reports, Profit and Loss Statements, Balance Sheets, and Cash Flow analysis. We deliver actionable insights derived from QuickBooks data.
Comprehensive Month-End Closing
Systematic monthly reconciliation and financial statement preparation within QuickBooks
Professional Month-End Closing
Our QuickBooks month-end procedures ensure accounting records maintain accuracy, completeness, and readiness supporting business decisions and CRA filings. We execute systematic reconciliation spanning all accounts, review financial data ensuring precision, and generate comprehensive financial statements supporting informed analysis.
The month-end closing process initiates by reconciling all bank accounts and credit cards, verifying QuickBooks balances match actual financial institution statements. We examine each transaction, locate missing entries, and resolve discrepancies before finalizing accounts. This reconciliation underpins accurate financial reporting while preventing errors carrying forward into subsequent periods.
Following reconciliation, our QuickBooks specialists review and adjust accounts payable and receivable. We verify outstanding bills align with vendor statements, confirm customer payments apply correctly toward invoices, and address aging items appropriately. We additionally review unapplied cash and unidentified deposits, allocating items toward appropriate accounts or determining proper treatment. This comprehensive review ensures accounts payable and receivable balances accurately reflect true financial positions.
We perform detailed review and prepare adjusting journal entries. Our QuickBooks specialists identify necessary accruals representing expenses incurred yet unpaid, record depreciation regarding fixed assets, and adjust inventory accounts matching physical counts. These adjusting entries ensure financial statements properly represent business activity throughout the period under accrual accounting principles.
Month-end closing concludes generating all required financial reports and statements. Our QuickBooks services produce Profit and Loss Statements, Balance Sheets, Cash Flow Statements, and custom reports addressing specific business requirements. We additionally prepare trial balance reports verifying all accounts balance before period finalization. Your month-end package incorporates our report review featuring commentary and recommendations improving financial performance.
`CRA Regulatory Compliance Integration
Canadian tax compliance integrates throughout all aspects involving our QuickBooks month-end procedures, ensuring accounting records remain audit-ready and tax filings demonstrate accuracy and timeliness.
Our tax compliance verification during month-end closing encompasses reviewing all tax-related accounts and calculations. We examine GST/HST collected and input tax credits claimed, verifying QuickBooks tax liability accounts maintain accuracy and completeness. Regarding businesses maintaining PST or QST obligations, we confirm separate provincial tax accounts remain properly configured with correct calculations. This comprehensive tax review prevents expensive CRA penalties and ensures tax filings maintain accuracy.
Payroll tax reconciliation represents another critical month-end closing component. We verify CPP, EI, and income tax deductions align with CRA remittance records, confirm employer contributions (EHT) calculate correctly regarding applicable provinces, and validate year-to-date totals support accurate T4 and T4A slip preparation. This payroll tax compliance review facilitates accurate year-end reporting while preventing CRA assessment challenges.
Following month-end closing, we deliver complete documentation and documentation supporting CRA filings and tax preparation. Our QuickBooks specialists organize supporting documents, prepare GST/HST return data, summarize payroll information, and deliver clean accounting records supporting tax accountants. We additionally conduct final reviews identifying planning opportunities or issues requiring attention before subsequent fiscal periods commence.
`Canadian Payroll Services
Complete payroll processing within QuickBooks or integrated payroll providers for CRA compliance
QuickBooks Payroll Processing
Our QuickBooks payroll services utilize powerful payroll capabilities within QuickBooks Online or integrate leading Canadian payroll providers processing entire payroll efficiently and accurately. We handle all Canadian payroll requirements including CPP, EI, income tax, employer health tax (EHT), and proper year-end slip preparation.
Regarding businesses utilizing QuickBooks Payroll, our bookkeeping specialists configure all payroll settings including employee profiles, pay types, tax codes, deductions, and direct deposit information. We process each payroll run, calculate net pay, record all payroll transactions within QuickBooks, and ensure direct deposits receive proper documentation. Our QuickBooks Payroll services additionally handle commission calculations, bonus payments, vacation pay accruals, and employee loan repayments.
Regarding businesses preferring external payroll providers like Ceridian, ADP, or Wagepoint, our QuickBooks bookkeeping services include seamless integration with these systems. We configure integration automatically transferring payroll data into QuickBooks, ensuring proper account mapping, tax code allocation, and expense distribution. This QuickBooks integration eliminates manual payroll data entry while maintaining full functionality regarding your preferred payroll system. We additionally provide comprehensive reconciliation between QuickBooks and your payroll provider ensuring complete payroll accuracy.
`Canadian Payroll Tax Compliance
Canadian payroll compliance requires complexity, featuring federal and provincial requirements varying by province and business type. Our QuickBooks payroll bookkeeping expertise ensures your payroll meets all CRA requirements and remittance obligations.
Our QuickBooks payroll tax configuration includes setting up federal income tax brackets, CPP contribution rates, and EI premium rates. These federal rates apply uniformly across Canada, and our QuickBooks bookkeeping experts ensure correct configuration within your payroll system. Regarding provinces requiring additional employer health tax (EHT), we configure appropriate EHT rates and thresholds based upon province and payroll size. Our comprehensive federal and provincial tax setup ensures all payroll deductions calculate accurately.
Year-end slip preparation remains critical payroll service we provide within QuickBooks. Our QuickBooks payroll year-end services include generating T4 slips for employees displaying year-to-date earnings, CPP and EI contributions, income tax deductions, and employment income. Regarding contractors receiving T4A slips, we prepare accurate statements showing self-employment income. Our QuickBooks bookkeeping experts ensure all slip data remains correct and ready for distribution toward employees and CRA filing by end-of-February deadline.
We additionally prepare and record payroll remittances for CRA within QuickBooks. Our QuickBooks bookkeeping services ensure GST/HST, PST, QST, payroll tax, and EHT amounts calculate correctly and record for each remittance. We maintain complete records regarding all remittances supporting audit purposes and providing remittance reports summarizing annual payroll tax obligations. This comprehensive payroll compliance service provides peace of mind and prevents costly CRA penalties.
`Industry-Focused QuickBooks Bookkeeping
Specialized financial management for your business sector and operational requirements
Retail and E-Commerce Bookkeeping
Retail and e-commerce businesses require specialized QuickBooks bookkeeping emphasizing inventory management, multi-channel sales tracking, and payment processor reconciliation. Our retail bookkeeping specialists understand unique challenges managing high transaction volumes, inventory across multiple locations, and sales through various channels.
Our QuickBooks retail bookkeeping services include comprehensive inventory management within QuickBooks Plus or Advanced. We track stock levels across all locations, synchronize inventory with e-commerce platforms like Shopify and WooCommerce, and maintain accurate cost of goods sold calculations. Regarding multi-channel retailers, we consolidate sales data from all channels into unified QuickBooks reporting, providing complete visibility into retail operations.
Payment processor reconciliation constitutes another critical component within our QuickBooks retail bookkeeping. We reconcile Shopify Payments, Square, Stripe, and additional payment processors ensuring all transactions properly record within QuickBooks and deposit amounts match payment processor records. This comprehensive payment reconciliation prevents revenue leakage and ensures accurate cash flow visibility across all sales channels.
`Professional Services Bookkeeping
Professional services firms (lawyers, consultants, agencies, designers) possess unique QuickBooks bookkeeping requirements focusing project accounting, time tracking, client billing, and trust account management. Our professional services bookkeeping specialists understand nuances regarding revenue recognition, project profitability analysis, and regulatory compliance regarding law firms and consultants.
Project accounting remains fundamental to professional services, and our QuickBooks project tracking capabilities within Plus or Advanced enable comprehensive project management. We establish project codes, assign customers and vendors toward projects, track project income and expenses, and generate project profitability reports. This project accounting within QuickBooks provides essential insights professional services firms need understanding which clients and projects generate most profitability and help resource allocation decisions.
Time tracking integration serves as another critical component for professional services. Our QuickBooks time tracking services connect TSheets, Harvest, and additional time tracking applications with QuickBooks. Participants learn automatically importing time data into QuickBooks, associating time with projects or customers, and generating time-based invoices. This automation reduces manual entry and ensures accurate billing based upon tracked hours.
Regarding law firms, our QuickBooks bookkeeping includes trust account configuration managing client funds complying with provincial law society requirements. We establish separate trust ledgers, track retainage and progress billings, and manage trust account reconciliations. Our QuickBooks trust accounting expertise ensures law firms maintain compliance while providing financial transparency supporting client relationship management.
`Construction and Trades Bookkeeping
Construction and trades businesses demand specialized QuickBooks bookkeeping featuring job costing, project management, subcontractor coordination, and WSIB compliance. Our construction bookkeeping specialists understand unique accounting requirements managing long-term projects, change orders, and multiple subcontractors.
Job costing represents core requirement within our QuickBooks construction bookkeeping. We configure QuickBooks job codes, track direct costs (labor, materials, subcontractors), allocate overhead, and manage change orders. This job costing within QuickBooks provides accurate project profitability analysis, helping contractors identify which jobs generate profit and where costs reduce before affecting project margins.
Subcontractor management and payment tracking prove critical regarding construction businesses. Our QuickBooks subcontractor bookkeeping includes setting up subcontractor databases, tracking T5018 payments and remittances, managing holdbacks and retainage, and generating subcontractor T5018 slips. Participants learn reconciling subcontractor payments against job costs and tracking subcontractor insurance and WSIB coverage. This subcontractor management ensures CRA compliance and accurate project cost tracking.
WSIB and payroll compliance integrate into our construction QuickBooks bookkeeping services. We track WSIB premium rates, insurable earnings, and coverage amounts, ensuring proper payroll tax calculations supporting construction-specific requirements. Our QuickBooks bookkeeping experts understand WSIB reporting requirements and maintain complete records supporting annual WSIB assessments and remittance filings. This compliance training helps construction businesses avoid costly CRA penalties.
`Industry-Targeted QuickBooks Bookkeeping
Specialized financial management addressing your sector requirements and operational workflows
Retail and E-Commerce Bookkeeping
Retail and e-commerce operations require specialized QuickBooks financial management emphasizing inventory control, multi-channel sales coordination, and payment platform reconciliation. Our retail specialists understand complex challenges managing high transaction volumes, multi-location inventory, and diverse sales channels.
Our retail bookkeeping services incorporate e-commerce platform integration connecting Shopify, WooCommerce, Amazon, and additional channels. We configure automated sales transaction import, inventory synchronization, jurisdiction-specific sales tax calculation, and customer data coordination. This integration ensures e-commerce sales automatically populate QuickBooks featuring accurate categorization, eliminating extensive manual entry requirements.
Inventory management remains critical supporting retail operations, and our QuickBooks inventory services provide comprehensive configuration within QuickBooks Plus or Advanced. We establish product records featuring SKU tracking, cost data, pricing structures, and reorder thresholds. We implement inventory categories enabling accurate product line tracking while generating reports displaying inventory value, turnover metrics, and cost of goods sold analysis.
Regarding physical retail locations, our bookkeeping includes POS system integration, payment platform connections, cash drawer oversight, and daily reconciliation. We configure QuickBooks handling both online and in-person sales within unified systems delivering comprehensive retail operational visibility.
Professional Services Bookkeeping
Professional services organizations (legal practices, consulting firms, marketing agencies, design studios) demand specialized QuickBooks financial management focused toward project accounting, time tracking, client billing, and trust account oversight. Our professional services bookkeeping addresses unique revenue recognition and reporting requirements characterizing service-based operations.
Project accounting underpins professional services, and our QuickBooks project management capabilities within Plus or Advanced enable comprehensive project oversight. We establish project frameworks, associate customers and vendors with engagements, track project revenue and expenses, and generate profitability analytics. This project accounting delivers essential insights professional services organizations need understanding which clients and engagements maximize profitability and supporting resource allocation decisions.
Time tracking integration supports professional services workflows. We teach participants utilizing time tracking tools featuring QuickBooks integration including TSheets, Harvest, and additional applications. Participants learn automatically importing time data into QuickBooks, associating time with projects or customers, and generating time-based invoices. This automation minimizes manual entry while ensuring billing accuracy based upon tracked hours.
Regarding law practices, our QuickBooks services include trust account configuration managing client funds complying with provincial law society requirements. Participants learn establishing separate trust ledgers, tracking retainage and progress billings, reconciling trust accounts against bank records, and generating client statements. This trust accounting expertise provides law firms maintaining compliance while delivering financial transparency supporting client relationship management.
Construction and Trades Bookkeeping
Construction and trades operations require specialized QuickBooks financial management featuring job costing, project oversight, subcontractor coordination, and WSIB compliance. Our construction bookkeeping specialists understand unique accounting requirements characterizing trades industry, ensuring accurate project profitability and complete regulatory compliance.
Job costing constitutes foundation supporting our QuickBooks construction services. Participants learn establishing jobs, assigning cost codes, tracking direct expenditures (labor, materials, subcontractors), allocating overhead, and managing change orders. We teach tracking costs by job phase, calculating work-in-progress, and generating job profitability reports. This job costing capability helps contractors understanding which projects generate profit and identifying cost overruns before affecting project margins.
Subcontractor coordination and payment tracking remain critical supporting construction operations, and our QuickBooks subcontractor services includes database setup, T5018 payment tracking, holdback and retainage management, and generating T5018 slips. Participants learn reconciling subcontractor payments against job costs and tracking subcontractor insurance plus WSIB coverage. This subcontractor management ensures CRA compliance and accurate project expenditure tracking.
WSIB and payroll compliance integrates into our construction bookkeeping. Participants learn QuickBooks payroll setup supporting construction industry including WSIB remittance tracking, employer health tax (EHT) configuration where applicable, and proper CPP, EI, and income tax deductions. We teach generating certified payroll reports supporting year-end T4 slip preparation and ensuring accurate payroll remittance tracking. This compliance instruction helps construction operations avoiding costly CRA penalties.
QuickBooks Financial Management Advantages
Expert bookkeeping maximizing QuickBooks investment value and ensuring precision
Dedicated QuickBooks Expert
Bookkeepers representing certified QuickBooks ProAdvisors possessing comprehensive platform knowledge plus Canadian tax specialization.
Canadian Tax Compliance
Complete GST/HST, PST, QST, and payroll tax compliance within QuickBooks environment.
Regular Financial Reporting
Monthly reports, P&L statements, Balance Sheets, Cash Flow analysis, and custom reporting.
Month-End Close Support
Professional reconciliation and statement preparation ensuring audit-ready books.
Prepared for QuickBooks Bookkeeping?
Receive expert QuickBooks financial management from certified ProAdvisors. We'll manage transaction recording, reconciliation, payroll, and financial reporting within your QuickBooks environment ensuring accuracy and compliance.
Benefits of QuickBooks Bookkeeping
Expert bookkeeping services that maximize your QuickBooks investment and ensure accuracy
Dedicated QuickBooks Expert
Bookkeepers who are certified QuickBooks ProAdvisors with deep knowledge of the platform and Canadian tax requirements.
Canadian Tax Compliance
Complete GST/HST, PST, QST, and payroll tax compliance within your QuickBooks system.
Regular Financial Reporting
Monthly reports, P&L statements, Balance Sheets, and Cash Flow analysis.
Month-End Close Support
Professional reconciliation and financial statement preparation ensuring audit-ready books.
Ready for QuickBooks Bookkeeping?
Get expert bookkeeping services within your QuickBooks system from certified ProAdvisors. We'll handle all your bookkeeping needs including transaction recording, reconciliation, payroll, and financial reporting.
Frequently Asked Questions
Common questions about our Canadian bookkeeping services
Our comprehensive QuickBooks financial management services provide complete bookkeeping and accounting within your QuickBooks Online or QuickBooks Desktop environment. Our certified QuickBooks ProAdvisors manage all aspects including daily transaction recording, bank and credit card reconciliation, accounts payable and receivable oversight, payroll processing, inventory tracking, financial statement generation, and CRA tax compliance support.
Our QuickBooks bookkeeping offerings maintain accurate, current financial records supporting informed business decisions and regulatory compliance. We transcend simple data entry—understanding business context behind each transaction, ensuring proper categorization, supporting documentation, and thorough reconciliation. Our QuickBooks bookkeeping specialists operate within your QuickBooks system maintaining data integrity while optimizing financial processes ensuring efficiency and precision.
Our QuickBooks bookkeeping delivery provides multiple flexible options accommodating organizational preferences, schedules, and access requirements. We recognize diverse business needs—some require complete monthly bookkeeping, others need daily transaction recording, and certain operations demand ongoing QuickBooks support.
Our delivery options include real-time bookkeeping featuring daily transaction recording as events occur, weekly processing with batch transaction handling, monthly comprehensive end-of-period closing, and project-based bookkeeping supporting job costing or project tracking requirements. All approaches maintain accurate QuickBooks data while delivering regular financial reports supporting strategic decision-making.
Regarding each QuickBooks bookkeeping engagement, organizations receive dedicated bookkeepers understanding your business and industry. Our QuickBooks bookkeeping experts become familiar with specific QuickBooks setup, chart of accounts architecture, reporting requirements, and operational workflows. This dedicated approach ensures consistent quality, deep organizational understanding, and responsive support addressing questions or QuickBooks issues. Your bookkeeper functions as trusted partner managing finances within QuickBooks.
Our QuickBooks financial management services differentiate through comprehensive QuickBooks mastery, Canadian tax specialization, and commitment evolving into strategic financial partner rather than data entry service. We combine technical proficiency featuring QuickBooks systems with deep knowledge regarding Canadian accounting standards delivering services exceeding conventional bookkeeping.
Our QuickBooks mastery as certified QuickBooks ProAdvisors means understanding every feature and capability across both QuickBooks Online and Desktop platforms. We leverage this expertise providing bookkeeping services maximizing QuickBooks investment value, utilizing advanced capabilities enabling automation, sophisticated reporting, and enhanced efficiency. Many bookkeeping services deliver basic QuickBooks recording—we penetrate deeper extracting maximum business intelligence.
Canadian tax compliance anchors our QuickBooks bookkeeping differentiation. Every team member possesses deep knowledge concerning GST/HST, PST, QST, payroll tax requirements, and CRA filing procedures. We ensure QuickBooks bookkeeping maintains complete tax compliance spanning all Canadian provinces, featuring proper tax code architecture, accurate input tax credit tracking, and timely tax return preparation. Our Canadian specialization ensures regulatory compliance whenever using QuickBooks bookkeeping services.
Bank and credit card reconciliation constitutes critical QuickBooks bookkeeping function ensuring QuickBooks records align with actual financial institution statements. Our bookkeeping specialists perform meticulous reconciliation across all accounts, verifying every transaction and identifying discrepancies promptly.
Our QuickBooks reconciliation process initiates downloading daily bank statements and credit card transactions into QuickBooks or accessing through bank feed connections. We subsequently compare each QuickBooks transaction against bank records, matching amounts, dates, and transaction descriptions. Regarding organizations utilizing bank feeds, we regularly review downloaded transactions ensuring proper automatic categorization while identifying items requiring manual review or correction.
We investigate and resolve discrepancies systematically whenever QuickBooks bookkeeping reveals differences between QuickBooks balances and bank statements. Common discrepancies include missing transactions, duplicate entries, incorrect amounts, transpositions, timing differences, and bank errors. Our reconciliation specialists trace issues originating sources, implement corrections, and document findings supporting your records. We additionally perform ongoing monitoring catching reconciliation issues early, preventing small problems escalating into significant accounting concerns.
Absolutely—our QuickBooks bookkeeping services encompass comprehensive Canadian payroll processing within your QuickBooks system. We manage all payroll aspects including CPP, EI, and income tax deductions, employer health tax (EHT) where applicable, and year-end T4 and T4A slip preparation.
Our QuickBooks payroll services utilize QuickBooks Payroll or integrate leading Canadian payroll providers including Ceridian, ADP, Wagepoint, and PaymentEvolution. Regarding organizations using QuickBooks Payroll, we configure all payroll settings including employee profiles, pay types, tax codes, deductions, and remittance schedules. We process each payroll run, calculate net pay, record all deductions correctly, and ensure direct deposits receive proper documentation within QuickBooks.
Canadian payroll compliance demands specialized knowledge, and our QuickBooks bookkeeping experts maintain currency regarding all CRA requirements. We ensure CPP and EI deductions calculate at correct rates, income tax brackets apply properly reflecting federal and provincial tables, and employer contributions (EHT) remit per appropriate schedules. Our QuickBooks payroll expertise includes year-end slip preparation featuring accurate totals supporting T4 employee slips and T4A contractor slips, ensuring your business satisfies all CRA reporting requirements avoiding costly penalties.
Inventory management represents specialized QuickBooks bookkeeping function requiring detail, accurate tracking, and consistent processes. Our QuickBooks bookkeeping specialists handle inventory within your QuickBooks Online or QuickBooks Desktop environment, ensuring stock levels, costs, and valuations maintain accuracy supporting effective business decisions.
Our QuickBooks inventory services encompass daily inventory tracking, cost of goods sold (COGS) calculations, stock valuation, and inventory reconciliation. Regarding organizations utilizing QuickBooks Online Plus or Advanced, we leverage QuickBooks' advanced inventory features including multi-location inventory, serial number or lot tracking, barcode scanning, and reorder point management. Regarding QuickBooks Desktop users employing Premier or Enterprise, we utilize industry-specific inventory capabilities designed supporting complex inventory requirements.
Cost accounting and inventory valuation comprise critical components supporting our QuickBooks inventory services. We track all inventory-related costs including purchase costs, freight, shipping, tariffs, and manufacturing expenditures. We configure QuickBooks inventory items properly accumulating these costs, ensuring accurate COGS calculation and gross margin analysis. Our bookkeepers perform regular inventory counts, reconcile physical inventory against QuickBooks records, identify shrinkage or variances, and adjust valuations appropriately.
Our QuickBooks inventory synchronization additionally integrates sales channels supporting e-commerce organizations. Regarding organizations selling across Shopify, WooCommerce, Amazon, or additional platforms, we integrate inventory data ensuring stock levels consistency across QuickBooks and online stores. This prevents overselling, optimizes stock allocation, and delivers real-time inventory visibility enhancing purchasing decisions and cash flow management.
Our QuickBooks bookkeeping services deliver comprehensive financial reporting customized supporting your business needs, delivering insights facilitating informed decisions. We generate and analyze major QuickBooks reports including Profit and Loss Statements, Balance Sheets, Cash Flow Statements, Accounts Receivable Aging, Accounts Payable Aging, and custom reports addressing specific requirements.
Our QuickBooks financial analytics transcends basic report generation—we provide analysis, interpretation, and actionable insights derived from QuickBooks data. Dedicated bookkeepers don't simply deliver reports—they explain meaning, identify trends and anomalies, and provide recommendations enhancing financial performance. We help you understand profitability by product line, service type, customer, or project, identifying areas supporting cost reduction or revenue enhancement.
We customize QuickBooks reporting based upon industry and business model. Regarding retail organizations, we create reports displaying sales by category, store location, or sales channel. Regarding professional services firms, we generate project profitability reports, time tracking summaries, and billable hours by client or project. Regarding construction businesses, we provide job costing reports, change order tracking, and subcontractor spending analysis. Our QuickBooks reporting expertise ensures receiving reports offering actual utility supporting business decision-making rather than generic accounting summaries.