Compliance Monitoring Services

Our comprehensive tax compliance monitoring covers all federal tax obligations including corporate income tax (T2 returns), GST/HST registration, collection, and remittance, payroll source deductions (income tax, EI, CPP), T4 and T5 information slip preparation and filing, and estimated tax payment requirements. We monitor filing deadlines based on your fiscal year-end, payment due dates, and remittance frequencies that vary based on your business size and tax history.

Provincial compliance monitoring varies by jurisdiction but may include provincial sales tax (PST) where applicable, employer health tax or similar provincial payroll taxes, workers' compensation board premiums and reporting, and provincial corporate tax filing where applicable. For businesses operating in multiple provinces, we track the compliance requirements for each jurisdiction, recognizing that registration thresholds, tax rates, filing frequencies, and payment deadlines can vary significantly between provinces.

Our monitoring systems track your business against registration thresholds—GST/HST registration becomes mandatory when taxable sales exceed $30,000 in a single calendar quarter or $50,000 over four consecutive quarters. We monitor these thresholds proactively, ensuring registration occurs before the deadline to avoid retroactive tax collection on prior sales. Similarly, we track payroll remittance thresholds that determine whether you remit source deductions monthly, quarterly, or annually, ensuring you meet CRA requirements based on your average monthly withholding amounts.

Beyond general tax compliance, many industries face specialized regulatory requirements that our compliance monitoring tracks. Construction companies must maintain WSIB coverage (in Ontario) or workers' compensation coverage in other provinces, track certificate of insurance for subcontractors, comply with workplace safety reporting, and manage holdback requirements under construction lien acts. Our industry-specific monitoring ensures these specialized requirements are met consistently.

Healthcare providers encounter billing compliance requirements for OHIP, MSP, or other provincial health plans, privacy regulations under PHIPA (Ontario) or similar provincial legislation, specific documentation standards supporting billings, and maintenance of professional licensing. Restaurants and hospitality businesses face tip allocation and reporting requirements, liquor licensing compliance, and specific GST/HST rules for food and beverage sales where basic groceries are zero-rated but prepared foods and alcoholic beverages are taxable.

Real estate professionals must maintain trust accounts in accordance with real estate council requirements, track commission payments and withholdings, document transactions for anti-money laundering compliance, and meet continuing education requirements. Professional services firms may need to track HST exemptions for certain professional services, manage trust accounting for retainers and advance payments, and comply with cross-border service tax rules when serving international clients. Our compliance monitoring addresses both general tax requirements and these industry-specific obligations.

Effective compliance monitoring includes proactive risk assessment that identifies potential red flags before the CRA identifies them through their analytics systems. We conduct regular compliance reviews comparing your business's financial ratios and reporting patterns to industry averages and CRA expectations. Significant variations from typical profit margins, expense ratios, or revenue growth patterns may trigger audit selection—our reviews identify these variances early and help ensure you have appropriate documentation supporting unusual results.

We monitor for consistency across filings that the CRA cross-matches—T4 slip totals should match payroll remittance totals, GST/HST collected should align with sales levels reported on corporate tax returns, and shareholder income should be reasonable relative to business profits and lifestyle indicators. Inconsistencies across these filings are major red flags that often trigger audits. Our compliance monitoring ensures your filings present consistent, accurate information across all tax programs.

We also review expense deductions for reasonableness and documentation adequacy. Large deductions relative to industry norms, personal expenses claimed as business expenses, or deductions without proper documentation all increase audit risk. Our proactive reviews identify and address these issues before filing, ensuring deductions are well-documented and defensible upon audit. Through continuous monitoring and pre-emptive risk assessment, we help businesses maintain compliance profiles that minimize audit triggers.

Missed deadlines represent one of the most common sources of compliance problems and penalties. Our deadline management systems maintain comprehensive calendars of all filing and payment deadlines applicable to your business. We track recurring annual deadlines like corporate tax returns (six months after fiscal year-end), T4 and T5 slip filing (last day of February), and annual GST/HST returns (for annual filers). We track quarterly deadlines for GST/HST filers and quarterly payroll remitters.

Monthly deadlines include payroll remittances for most employers (15th of the following month), GST/HST payments and remittances for monthly filers, and WSIB premium payments (where applicable). We also track one-time deadlines that apply when your business situation changes—registration deadlines when crossing thresholds, final return deadlines when ceasing business operations, or special election deadlines for tax planning strategies.

Our system provides advance notice of upcoming deadlines at multiple intervals—30 days, 14 days, and 7 days before due dates—giving you time to gather necessary information and execute filings or payments without last-minute rushing. We track not just the filing deadlines but also payment deadlines, recognizing that late payments incur interest even if the return was filed on time. For businesses with cash flow timing issues, we help manage payment deadlines while avoiding late filing penalties through extensions where available. Businesses using our deadline management see near-elimination of missed deadlines, reduced penalties and interest charges, and improved peace of mind knowing all obligations are systematically tracked.

Tax laws and regulations change regularly, creating new compliance obligations and modifying existing requirements. Our regulatory change monitoring tracks federal and provincial budgets, CRA announcements, and legislative changes that affect your business. We monitor for changes to tax rates, thresholds, and filing requirements that take effect in future tax years, giving you time to plan and adapt before new rules apply.

Recent examples of significant changes our monitoring has helped businesses adapt to include GST/HST rate changes in certain provinces, new digital economy tax rules for online sales, changes to small business deduction limits, modifications to scientific research tax credit rules, and new reporting requirements for trusts and partnerships. Our regulatory monitoring ensures you're aware of these changes and can adapt your processes proactively.

We also monitor administrative changes to CRA systems and procedures, including new online filing requirements, changes to CRA account structures, modifications to remittance processes, and new documentation requirements. Staying current on these administrative changes prevents processing delays and rejections when filing or remitting. Our communication keeps you informed of relevant changes with clear explanations of how they affect your business and what actions, if any, you need to take. This proactive approach to regulatory change management ensures your business maintains compliance as rules evolve, avoiding penalties that can result from ignorance of new requirements.